Rules

MISSION STATEMENT

The Intermarque Concours D'Elegance and Classic Car Display is an annual event open to the public, organised on behalf of motor vehicle clubs by their representatives in order to allow those clubs to display vehicles, promote their clubs and take part in friendly competition. In addition, the event will display and promote the motor vehicle industry and its associated activities, to provide a broad spectrum of interest to the participating clubs and the general public and to be regarded as a motor vehicle show in the broadest sense.

1. NAME:

The event will be known as the Intermarque Concours d'Elegance and Classic Car Display. This title may be amended to include the year and the name of a major sponsor, e.g. 2020 Acme Intermarque Concours d'Elegance and Classic Car Display.

2. ORGANISING COMMITTEE:

The event will be organised by a Committee of eight made up as follows:

• Two members from the Host Club (the club which was the winner of the previous Teams event).
• One previous committee member from the immediate past Host Club.
• One member from the Thoroughbred and Classic Car Owners Club (the independent club responsible for judging)
• One member from each of four other participating clubs, to be elected at the Annual General Meeting of the event.
• The Chairperson, Secretary and Treasurer will be appointed by the committee from within the committee at the first committee meeting, where practicable continuity and experience from the immediate past committee should be maintained.
• Each member of the Organising Committee will have one vote at meetings when decisions regarding organisational matters are required. Additional members may be co-opted onto the Committee when special expertise is needed. Such members have no voting rights

3. THE ANNUAL GENERAL MEETING:

• The AGM must be held as soon as possible after the event each year and no later than 31 May.
• The Chairman and Organising Committee of the event must call the AGM. At least six weeks notice must be given to all participating clubs.
• The Organising Committee will present an independently audited set of accounts to the AGM.
• The Chairman of the Organising Committee will chair the AGM. If the Chairman is not available, the Organising Committee will appoint a deputy chairman from within the Organising Committee.
• Each club represented at the Annual General Meeting will have one vote only. Voting will be by secret ballot. In the event of a tie, the Chairman of the meeting will have a casting vote.
• All remits must be to the Committee at least four weeks prior to the AGM for publication and circulation to all participating clubs.

4. FINANCIAL:

Any cash surplus, after expenses and provision for the next year's event, will be distributed as follows:

• Hosting Club - 25%
• Thoroughbred and Classic Car Owners Club - 7%
• Other clubs of the Organising Committee - 7% each
• Remaining surplus to be shared equally by the other participating clubs.

DEFINITIONS:

CAR CLUB:

A group of enthusiasts representing a car marque or marques, or model of a marque, e.g. Jaguar, Consul Zephyr Zodiac (Ford), Model A (Ford)

ENTRANT:

A registered and financial member of a car club relating to the marque of the competing car.

COMPETING CAR:

A registered, road-legal car of a recognised marque, at least five years old from the date of manufacture. The competing car will be owned by the entrant, and if not, the organising committee must be advised on the official entry form. In those circumstances, acceptance of such a car will be solely at the discretion of the Organising Committee. Replicas and "specials" are specifically excluded.

GENERAL RULES FOR ALL COMPETITIVE EVENTS:

1. Entries for the Team Event, Masters Class, Commercial Vehicle Class and Best Club Display must be received on the official entry form at least 14 days prior to the event. Late entries will only be accepted at the discretion of the Organising Committee.

2. Each competing club, or individual, must complete a declaration (on the entry form) stating that they have complied with the rules of the event.

3. On the day of the event cars must be in place by 9:15am. All cars (both competing and non-competing) must remain in their positions until after the results have been announced.

4. Clubs will be required to supply one knowledgable member who must be available to answer questions from the judges should they require any information. No discussions are to be entered into with the judges.

5. Each Club will be responsible for the security of their own cars.

6. The event will be held wet or fine.

7. Participating Clubs will be supplied with passes for use by entrants and official helpers.

8. All other Club members will pay normal public admission prices. Children under 12 years of age are admitted free.

9. The decisions of the Chief Judge and Organising Committee are final and binding.

10. The public will be admitted between the hours of 11:00am and 4:30pm, or as determined by the Organising Committee.

11. The Organisers accept no liability for vehicles entered into or displayed at the event.

ADDITIONAL RULES FOR THE TEAM EVENT:

(i) An entry for this event will consist of two competing cars and named entrants. (per Definitions) One reserve competing car and entrant may be nominated on the entry form and substituted for any one of the competing cars prior to the start of judging. Two car teams are for a trial period of two years to be reviewed at the 2005 AGM.

(ii) Age points will be awarded, one point for each year after five years of age, to a maximum of 40 points.

(iii) The teams will be judged initially to establish the top six teams, based on general appearance and preparation.

(iv) The top six teams will be rejudged including points for originality of the car.

(v) In the event of a tie for any place, the winning team will be determined by countback of points on (a) Age, and if still tied then (b) Originality, and if still tied then by judged groups one to ten in sequence until the tie is broken.

(vi) Prizes will be awarded as follows:

• The permanent trophy, to be engraved with the year and the name of the winning club, will be held by the winning club for one year.
• Trophies will be awarded to each of the top six competing teams.
• An individual prize will be awarded to the competing car scoring the highest points in each of the top six competing teams.
• An individual trophy will be awarded to the competing car scoring the highest points in the team event.
• A certificate will be awarded to all competing clubs and cars.

ADDITIONAL RULES FOR THE MASTERS CLASS EVENT

(i) The maximum number of competing cars accepted for the Masters Class will be six. Should the event be over-subscribed entries shall be selected by the Organising Committee taking into account the following:

• The car's history in previous Concours D'Elegance Events.
• The condition, originality and standard of restoration of the car.
• Any qualities of rarity or unique aspects of the car.

(ii) Competing cars for the Masters Class will be judged individually and cannot be entered as part of the Teams Event in the same year.

(iii) Cars will be judged including Age and Originality points as for the Teams event.

(iv) Prizes will be awarded as follows:

• The permanent trophy, to be engraved with the year and competing car, will be held by the winning entrant for one year.
• Trophies will be awarded to each of the top three competing cars.
• A certificate will be awarded to all entrants.

(v) In the event of a tie, the winner will be determined by countback of points on (a) Age, and if still tied then (b) Originality, and if still tied then by judged groups one to ten in sequence until the tie is broken.

ADDITIONAL RULES FOR THE BEST CLUB DISPLAY EVENT

(i) The event is open to all participating clubs, but must not be commercially based for the purpose of promoting products or selling cars. A display assessed by the Organising Committee as commercial will be liable for a trade display charge and be ineligible for the competition.

(ii) Cars/Vehicles entered for the Teams, Masters Class, Commercial Vehicle Class events, cannot be judged as part of the club display event in the same year.

(iii) Cars less than five years old may only be used subject to the notification of, and approval by, the Organising Committee, which must be satisfied that the vehicle is not being used for commercial display purposes.

(iv) Display judging will be done by the sponsors representatives assisted by the Organising Committee, and will take into account:

• the theme of the display
• unique and novel aspects of the display
• quality of the display
• the amount of effort in the preparation of the display

(vi) Prizes will be award awarded as follows:

• Cash donations will be made for 1st, 2nd and 3rd place winners as determined by the Organising Committee.
• The permanent trophy, to be engraved with the year and winning club, will be held by the winning club for one year.
• Trophies will be awarded to each of the top three competing clubs.
• Certificates will be awarded to the top six clubs.

ADDITIONAL RULES FOR THE COMMERCIAL VEHICLE CLASS EVENT

(i) Vehicles entering this competition must comply with the following criteria

• The vehicle must be classed as a commercial derivative of a car by the manufacturer.
• The maximum load capacity shall be one ton as rated by the manufacturer.
• The vehicle may be a bare chassis or equipped with a commercial type body/attachment. Such a body/attachment must be as originally specified by the manufacturer.

(ii) The maximum number of competing vehicles accepted for the Commercial Vehicle class will be six. Should the class be oversubscribed, entries will be selected by the Organising Committee taking into account the following:

• the vehicle's age and history
• the condition, originality and standard of restoration
• qualities of rarity or unique aspects of the vehicle.

(iii) Competing vehicles for the Commercial Vehicle class will be judged individually and cannot be entered as part of the Teams Event.

(iv) Vehicles will be judged including Age and Originality points on a system similar to the Teams Event.

(v) Prizes will be awarded as follows:
The permanent trophy to be engraved with the year and the competing vehicle will be held by the entrant for one year.

• Trophies will be awarded to each of the top three competing vehicles.
• A certificate will be awarded to all entrants.

(vi) In the event of a tie, the winner will be determined by countback of points on (a) Age and (b) Originality and if still tied then by judged groups in ascending numerical order until the tie is broken.

The Ellerslie Intermarque Concours and Classic Car Show Incorporated, PO Box 99-272, Newmarket, Auckland.  Email: info@concours.org.nz